As an Office Manager, you will play an incredibly important role in setting up and maintaining the new Tel-Aviv office of our fast-growing company.
In this position, you will be working closely with the companys offshores accounting, legal, HR teams and managing all site administration.
Please note: This is a full-time on-site position at our Tel Aviv office, 4 days a week.
What will you do:
Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly
Manage vendors and service providers – from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
Support onboarding and HR administration – work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
Plan and operate welfare activities – including happy hours, team events, and office celebrations to enhance employee engagement.
Oversee office maintenance and logistics – manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
Manage budgets and finances – including petty cash, credit card reports, invoice payments, and procurement.
Coordinate office systems – manage seating arrangements and visitor management to ensure a professional and organized office experience.
Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.
In this position, you will be working closely with the companys offshores accounting, legal, HR teams and managing all site administration.
Please note: This is a full-time on-site position at our Tel Aviv office, 4 days a week.
What will you do:
Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly
Manage vendors and service providers – from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
Support onboarding and HR administration – work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
Plan and operate welfare activities – including happy hours, team events, and office celebrations to enhance employee engagement.
Oversee office maintenance and logistics – manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
Manage budgets and finances – including petty cash, credit card reports, invoice payments, and procurement.
Coordinate office systems – manage seating arrangements and visitor management to ensure a professional and organized office experience.
Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.
Requirements:
3+ years of proven experience as an Office Manager (startup environment preferred).
Full-time availability, 4 days a week on-site at our Tel Aviv office, with flexibility to stay late if needed.
Excellent oral and written communication skills in both English and Hebrew.
Exceptional organizational, planning, and time-management skills, with strong attention to detail and commitment to high standards.
Ability to multitask, prioritize, and adapt effectively in a high-demand, fast-paced environment.
Customer service-oriented attitude with excellent interpersonal skills.
Independent, proactive, self-motivated, and results-driven, while also being a strong team player.
Highly organized, responsive, and reliable.
Comfortable using modern workplace tools and systems, including Slack, Google Workspace (Docs, Sheets, Calendar), Notion, and visitor management tools
3+ years of proven experience as an Office Manager (startup environment preferred).
Full-time availability, 4 days a week on-site at our Tel Aviv office, with flexibility to stay late if needed.
Excellent oral and written communication skills in both English and Hebrew.
Exceptional organizational, planning, and time-management skills, with strong attention to detail and commitment to high standards.
Ability to multitask, prioritize, and adapt effectively in a high-demand, fast-paced environment.
Customer service-oriented attitude with excellent interpersonal skills.
Independent, proactive, self-motivated, and results-driven, while also being a strong team player.
Highly organized, responsive, and reliable.
Comfortable using modern workplace tools and systems, including Slack, Google Workspace (Docs, Sheets, Calendar), Notion, and visitor management tools
This position is open to all candidates.
