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Bookkeeper (Maternity leave)
Job description
Accounts Payable and Accounts Receivable Specialist
Department: Finance
Job Summary:
We are seeking a detail-oriented and organized Accounts Payable and Accounts Receivable
Specialist to join our finance team. This role is crucial in managing the financial transactions of
the company, ensuring timely payments to vendors, and effective collection of receivables. The
ideal candidate will have a strong understanding of accounting principles, excellent
communication skills, and the ability to work collaboratively with various departments.
Key Responsibilities:
Accounts Payable:
Responsible for the accounts payable process, including vendor invoice controls and
processing weekly payments.
Process employee expense reports in a timely and accurate manner.
Maintain vendor setup and ensure all vendor information is up-to-date.
Act as the key contact person with the bank and our central Beiersdorf payments team to
facilitate smooth transactions.
Responsible for management and periodic reporting, including Accounts Payable Aging
analysis and payment forecasts.
Maintain and ensure alignment of General Ledger (GL) accounts with the vendor.
Accounts Receivable:
Manage the accounts receivable process, ensuring timely invoicing and collections.
Prepare collection reports and drive collections on a BI -weekly basis to meet cash flow
objectives.
Work closely together with the Order Management department in order to ensure the right
credit/debit notes are processed and can be cleared on the GL accounts.
Maintain and ensure alignment of GL accounts with customer.
Additional Responsibilities:
Support the Head of Accounting with various month-end, quarter-end, and year-end close
activities, including GL accounting, reconciliations, accruals, and other ad hoc activities as
needed.
Collaborate with other departments to resolve discrepancies and improve processes
related to accounts payable and receivable.
Assist in the development and implementation of policies and procedures to enhance the
efficiency of the accounts payable and receivable functions.
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