This is a full-time, on-site role based out of our Tel Aviv office, with some remote support for our New York office.
Your Impact
Office Administration & Facilities
Manage day-to-day office environment and vendor relationships to ensure a seamless employee experience:
Day-to-day office management – kitchen, supplies, and maintenance (inventory, restocking, handling requests and shortages), furniture, and equipment troubleshooting. Managing the kitchen/cleaning staff and relationship.
Finance & Banking Operations – vendor payments (credit card/bank transfer), invoice & receipt approval, expense classification & reconciliation with bookkeeping, employee expense report approval, contractor payments, bank account operations (transfers, guarantees, permissions etc.), approving payments with leadership.
Vendor management and follow-through – end-to-end execution for delivery services, payments, coordination, and invoicing. Company insurance maintenance – policies issuance/renewal + tracking, COIs etc.
Ongoing procurement – computer equipment, employee and client gifts, and production/ordering of branded swag and print materials.
Travel and event logistics – hotel bookings, travel agency payments, and tracking flight details for insurance reporting.
Basic IT support – equipment, password resets, tool permissions, vendor comms and mgmt.
New York office support – provisioning equipment, tracking building access, and communicating with the local broker and leadership team.
Ad hoc requests – handling unscheduled operational asks and day-to-day troubleshooting from across the company.
Meeting scheduling – manage calendars and coordinate meeting scheduling for C-level executives, including QBR prep/maintenance. .
Employee Experience & Culture
Employee lifecycle moments – tracking and executing recognition and gifts for birthdays and work anniversaries.
People Ops support – Employee Onboarding & Offboarding (systems/tool access, permissions setup and revocation, equipment, coordination across stakeholders, SOC2 compliance etc.), ongoing HR-related support (incl. policy administration, budget management/tracking, and attendance.
Ongoing Operations – contributing to wellness and internal communications.
Company events and culture – plan and run company events, happy hours and team toasts, logistics, hosting, and purchasing food/supplies for regular events, plus manage swag inventory and coordinate client and employee gifting for company events and culture.
Marketing event operation support – vendor management & swag/branded materials for marketing and company events.
4+ years in an office management, operations, or executive/team assistant role, ideally at a fast-paced startup.
Track record of owning vendor relationships end-to-end and getting things done with minimal oversight.
Experience working closely with upper management and comfortable operating in front of C-level executives
