Responsibilities & Scope of Role
Front Desk & Guest Experience
Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.
Office Operations & Welfare
Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.
Meetings, Travel & Logistics
Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.
Employee Support & HR Coordination
Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.
Proven experience in office administration or operations, preferably in a high-tech or large organizational environment.
Experience as a Personal Assistant – strong advantage.
Fluent in Hebrew and English (verbal and written) – must.
Strong command of MS Office (Outlook, Excel, Word).
Excellent interpersonal skills, service-orientation, and the ability to work with diverse stakeholders.
Highly organized, proactive, detail-oriented, and able to multitask in a dynamic setting.
Immediate availability – advantage.
