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About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level – excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position This full time position is based in our HQ in Tel Aviv and entails managing a Bookkeeper and recording financial transactions, supplier invoicing, tax payments, and overseeing daily bank reconciliations and cash payments and other financial delights. The ideal candidate has relevant experience in the field, and is extremely motivated to go above and beyond to balance the books to perfection. Responsibilities
* Account payable management:
* Working with suppliers, receipt and recording of suppliers' invoices
* Processing local and foreign vendors' payments including setting up payment orders in the bank or creating payments file in 'Massav
* New vendor creation (local and foreign) and account payables reconciliation.
* Manage bank and credit cards reconciliations and ensure all transactions are recorded correctly.
* Conduct periodic reconciliations of all accounts to ensure their accuracy including intercompany transactions and reconciliations.
* Oversee end-to-end payroll processes in Israel, including managing payroll, tax forms (101, 102, 161, 106), payroll journal entries, regulatory compliance, and reimbursements.
* Handle financial reporting to tax authorities, Bituach Leumi (National Insurance Institute), income tax, reserve duty days for the army, and Kupot Gemel (Pension Funds).
* Serve as the focal point for all payroll-related inquiries.
* Support month, quarter, and year closing procedures including calculating prepaid and accrued expenses and evaluation of exchange rate differences.
* Managing Fixed Assets in the books with Ram Nihul software
* Monthly and yearly submissions to the tax authorities.
* Support Ad Hoc projects.
* Managing and training a Junior bookkeeper.