The opportunity
The Purchase Order (PO) Specialist will report directly to the Senior Director Commercial Excellence and is an integral part of the US Innovative Medicines organization, responsible for ensuring the seamless execution of purchase order activities that support Commercial Excellence, Marketing, and Patient Services. This position is crucial for maintaining the efficiency and accuracy of financial and operational processes. The PO Specialist will be responsible for designing, implementing and coordinating training on critical business workflows that optimize the purchase order process, including the setup of new vendors, development, and monitoring of third-party statements of work (SOW), and the creation and execution of purchase orders.
The PO Specialist also plays a key role in managing relationships with third-party vendors, ensuring that the procurement process is smooth and efficient. In this role, the PO Specialist will collaborate closely with various internal stakeholders, such as the US Innovative Medicines Commercial Teams, Procurement, and Finance, to align vendor needs with approved budgets. This includes leading cross-functional meetings to ensure all parties are informed and aligned on financial commitments and operational requirements.
The PO Specialist will also participate in various project management duties, requiring proactive planning, organization, and coordination to meet deadlines and budget requirements. This position demands a high level of attention to detail, strong organizational skills, and the ability to work independently while managing multiple priorities. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.
How you’ll spend your day
Workflow design and management: Responsible for developing, maintaining processes and coordinating essential workflows that lead to the efficient and effective operations including but not limited to vendor management and purchase order creation.
Cross-functional collaboration: Lead purchase order creation process for Commercial Excellence, Marketing and Patient Services. Facilitate monthly meetings with USIM Coordinators, Marketing, Finance, Procurement and Accounts Payable to align vendor needs with approved departmental budgets.
Stakeholder engagement: serve as primary contact for external third-parties during the SOW and PO creation process.
Project management support: Assist in managing and executing projects, ensuring tasks are prioritized and completed on time. Create project-specific documents, spreadsheets and presentations serving as creative and quality control contact
Communication: Facilitate communication within project teams and across departments to ensure alignment and collaboration.
Financial oversight: Support the Senior Director of Commercial Excellence in managing the USIM budget and accrual process, monitoring open purchase orders and related invoices to ensure projects remain on budget.
Adaptability and Multitasking: Thrive in a fast-paced, dynamic environment by adapting quickly to new demands and tasks, independently managing projects from conception to completion.
