The opportunity
This role is accountable and provides support for Zagreb PV Site, including the interface with internal and external stakeholders. The role also serves as a personal assistant to senior leaders in PV.
How you’ll spend your day
• Supports administrative activities for Zagreb PV Site to ensure smooth functioning, including coordination with various departments (such as but not limited to HR, Facility, IT, Finance, Procurement)
• Supports general employee related activities and documentation (maintenance of employee lists, in/out-of-office trackers, organization charts, provides support for newcomers, SAP time management)
• Coordinates external visits to the site including, but not limited to: assist with VISAs, food/catering, transport, book dinner and other events, secure meeting rooms, make sure they are equipped, serve as contact point for all visitors
• Organizes all the logistics for trainings, site gatherings, team building activities, workshops, local company events, meetings etc., assuring appropriate space, equipment, agenda, materials and all other services, as required
• Handles the inventory, procurement activities and invoices
• Owner of site specific PV sharepoint or equivalent, giving it appropriate structure, managing content and access privileges
• Back-up for non-site specific activities to PV assistants in other major PV sites
• Managing calendars, scheduling meetings, booking the rooms, writing and documenting the minutes, tracking action items, in support to senior leaders at the site
• Drafting slides for various presentations
• Printing, scanning and archiving
• Assists with travel arrangements and expenses
• Assists with budget oversight
• Can assist with certain PV function specific tasks, if and when needed
