A well-established FinTech company which is part of LPA group, is seeking an Office & Administration Manager (m/f/d) in part-time (80%) who has excellent organizational skills and an engaging personality to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. In addition to office management, the position also includes close work with the Finance team and support a rang of finance tasks. The Office & Administration Manager (m/f/d)will also help us maintaining positive working environment and engagement by supporting HR initiatives.
Your responsibilities
Office Management
* Ensure office efficiency by maintaining common areas, handling correspondence, overseeing supplies and equipment.
* Oversee day-to-day office activities as main point of contact in reception area, provide direct administrative support as needed to employees, managers and guests.
* Supplier Management: Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships.
* Managing Tenbis sys, attendance reports sys, cars, phones, parking, flights bookings.
Finance Administration, working closely with the Finance team to ensure:
* Banking Operations: handling banking transactions and inquiries.
* Invoice Management: Oversee the processing, verification, and recording of invoices.
* Supplier Payments: Prepare and process payments to suppliers, including tracking and ensuring timely payments.
* Payroll Support: Assist in the preparation of payroll reports and the management of employee payroll files.
* Expense Reimbursements: Process and manage employee expense reimbursements efficiently.
* Payment Tracking: Monitor and track all outgoing payments to ensure accuracy and timeliness.
A global and dynamic company to work for with a professional and pleasant work environment. This is a working place where you feel at home, where everyone will be your friends and welcome you with a smile in the morning. We also understand your needs to spend time with your family, friends or school, and therefor offer a flexible working hours and a hybrid working 2 days from office and 3 from remote.
Your responsibilities
Office Management
* Ensure office efficiency by maintaining common areas, handling correspondence, overseeing supplies and equipment.
* Oversee day-to-day office activities as main point of contact in reception area, provide direct administrative support as needed to employees, managers and guests.
* Supplier Management: Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships.
* Managing Tenbis sys, attendance reports sys, cars, phones, parking, flights bookings.
Finance Administration, working closely with the Finance team to ensure:
* Banking Operations: handling banking transactions and inquiries.
* Invoice Management: Oversee the processing, verification, and recording of invoices.
* Supplier Payments: Prepare and process payments to suppliers, including tracking and ensuring timely payments.
* Payroll Support: Assist in the preparation of payroll reports and the management of employee payroll files.
* Expense Reimbursements: Process and manage employee expense reimbursements efficiently.
* Payment Tracking: Monitor and track all outgoing payments to ensure accuracy and timeliness.
A global and dynamic company to work for with a professional and pleasant work environment. This is a working place where you feel at home, where everyone will be your friends and welcome you with a smile in the morning. We also understand your needs to spend time with your family, friends or school, and therefor offer a flexible working hours and a hybrid working 2 days from office and 3 from remote.
Requirements:
Your profile
* 3-5 years of professional experience in a similar role (Office, Operations, Admin roles).
* Outstanding interpersonal abilities – service-oriented, approachable, and eager to assist others.
* Excellent organizational skills with the ability to prioritize and manage time efficiently.
* Ability to work autonomously, managing a variety of tasks effectively.
* Good proficiency level in English, both spoken and written
Your profile
* 3-5 years of professional experience in a similar role (Office, Operations, Admin roles).
* Outstanding interpersonal abilities – service-oriented, approachable, and eager to assist others.
* Excellent organizational skills with the ability to prioritize and manage time efficiently.
* Ability to work autonomously, managing a variety of tasks effectively.
* Good proficiency level in English, both spoken and written
This position is open to all candidates.
