The opportunity
The Commercial Enablement & Promotional Support Coordinator is responsible for providing critical administrative and project-related support to the Commercial Field Sales and Operations team. This position will have primary responsibility for the oversight of Promotional Support Request workflow, from inception to conclusion with additional roles in the planning and execution of high-level business meetings and other related projects to support the Commercial Enablement and Training functions.
The Coordinator must be comfortable working in a fast-paced and continuously changing organization that requires all employees to adapt quickly to new demands and tasks that arise in the moment. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.
How you’ll spend your day
All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments.
Oversee the workflow of Promotional Support Requests (PSRs) from initiation to payment release:
Schedule and attend meetings for Promotional Support Requests (PSR). Ensure all relevant information is brought to the meeting and provide timing from initiation to payment release.
Monitor and assist team members in following the workflow of PSRs and payments (keep documentation of any skipped steps/signatures)
If procedures are not followed, document and provide appropriate designees with action steps to be taken.
Demonstrate proficient use of excel and SAP Concur to ensure timelines and financials are followed.
Review estimates vs. actuals report and provide financial timelines to appropriate business partners.
Develop timelines with input from relevant departments.
Maintain organized email archives.
Assist in the scheduling, planning, and execution of meetings to include Manager Meetings, Summer POAs, Quarterly Business Reviews.
Participate in project-related support to the Field Sales & Operations team:
Prepare and maintain projects on SharePoint to reflect accurate job history
Tracking and prioritization of projects in an evolving environment with attention to detail, accuracy, and timeliness
Perform other job-related tasks as assigned to support the Commercial Enablement and/or Commercial Training & Development teams.
