We are looking for a resourceful Administrative Manager to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.
The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.
Key Responsibilities:
Office Operations & Daily Support:
Manage daily office functions, providing proactive support to team members across departments.
Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
Manage and coordinate daily schedules for management members according to business needs (internal & external meetings)
Finance & Records Management:
Keep meticulous records of office expenses, budget allocations, and financial transactions.
Assist in preparing reports, processing invoices, and managing the office budget.
Act as the focal point for the travels on a business trip – book flights & hotels, register to conferences etc…
Cooperation with financial focal points in regards to payments and insurance.
HR Support:
Facilitate a smooth onboarding experience for new hires, including orientations and setup, and oversee employee offboarding.
Help plan and execute office events, and team gatherings, enhancing office culture and team morale.
Help w/ special projects as may come from time to time.
2+ years of experience as an Office Administrator or similar role in a global environment. (Startup environment is an advantage).
Exceptional organizational and multitasking abilities, with strong attention to detail.
Fluent English communication skills (written and verbal) as well as Hebrew.
Ability to thrive in a global environment and work both independently and collaboratively.
Positive and with a 'Can do' attitude, proactiveness in order to improve things.
