Job Description
This position is responsible for all administrative support to the assigned departments.
Essential functions include:
General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents
Travel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliation
Support coordination of meetings with internal and external business partners
Support expense process in SAP along with purchase requisition and invoicing
Manage Purchase Orders including creating and tracking spend
Support the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies and office visitors
Your experience and qualifications
Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.
Education/Certification/Experience:
Bachelor’s Degree or commensurate experience
Minimum 5 years’ experience in an administrative support role for senior executives
Preferred Qualifications:
Project management experience.
Prior experience in the Pharmaceutical industry
Skills/Knowledge/Abilities:
Experience in fast paced, corporate environment
Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook
Basic knowledge of teleconference and videoconference services
Must be able to maintain the highest level of confidentiality, integrity and discretion
Must be able to multi-task and work with changing priorities
Excellent verbal, written, organization and interpersonal skills required
Client service oriented
Detail oriented
Demonstrate willingness to accept new tasks and challenges and grow in new areas of responsibility
Fluency in spoken and written English is required
Travel requirements: some business travel might be required.
