The Office Coordinator will be based between our three offices,, located in Tel Aviv and located in Ramat Gan.
This position oversees the daily activities needed to ensure a functional, efficient, safe and desirable working environment for employees and takes ownership of all aspects related to our day-to-day office operation & budget.
What You'll Do:
Maintain the office condition and arrange necessary repairs liaise with building management, provide access to building & external contractors. POC for security & IT also providing access for their contractors
Organize office operations and procedures maintain office guide & internal facilities platform page, ensure all health and safety guidance is followed, serve as POC for internal & external fire department.
Health & Safety POC for auditor on local requirements, engaging with vendors for costs & works, completing required assessments & keeping all logs up to date
Support procurement and manage new contract and price negotiations with office vendors and service providers
Support IT & security in their onboarding of new employees
Partner with the HRBP on annual welfare plan and activities
Assist the HRBP with coordination and execution of company events, toasts, birthday & holidays gifts etc. Support with arrangements & logistics
Work hand in hand with the managers and employees to optimize the work environment for the different teams and needs
Manage external vendors (cleaning, food and beverage, delivery services, parking, etc.)
Purchase equipment
Initiate and execute actions to continuously improve the work environment and strengthen the sense of community among employees and team members
Ensure that all items are invoiced and paid on time
Provide general administrative support to the Management team
Coordinate with IT & security departments on their needs for the office
Provide general support to visitors
Coordinate office activities and operations to secure efficiency and compliance to company policies
Address employees queries regarding office management issues using our ticketing platform
Manage correspondence
This position oversees the daily activities needed to ensure a functional, efficient, safe and desirable working environment for employees and takes ownership of all aspects related to our day-to-day office operation & budget.
What You'll Do:
Maintain the office condition and arrange necessary repairs liaise with building management, provide access to building & external contractors. POC for security & IT also providing access for their contractors
Organize office operations and procedures maintain office guide & internal facilities platform page, ensure all health and safety guidance is followed, serve as POC for internal & external fire department.
Health & Safety POC for auditor on local requirements, engaging with vendors for costs & works, completing required assessments & keeping all logs up to date
Support procurement and manage new contract and price negotiations with office vendors and service providers
Support IT & security in their onboarding of new employees
Partner with the HRBP on annual welfare plan and activities
Assist the HRBP with coordination and execution of company events, toasts, birthday & holidays gifts etc. Support with arrangements & logistics
Work hand in hand with the managers and employees to optimize the work environment for the different teams and needs
Manage external vendors (cleaning, food and beverage, delivery services, parking, etc.)
Purchase equipment
Initiate and execute actions to continuously improve the work environment and strengthen the sense of community among employees and team members
Ensure that all items are invoiced and paid on time
Provide general administrative support to the Management team
Coordinate with IT & security departments on their needs for the office
Provide general support to visitors
Coordinate office activities and operations to secure efficiency and compliance to company policies
Address employees queries regarding office management issues using our ticketing platform
Manage correspondence
Requirements:
Proven office operational or administrative experience
Ability to work in a fast-paced, high-pressure environment
Excellent time management skills and ability to multi-task and prioritize work
Will go above and beyond with a positive attitude, patience and love for people
Attention to detail and problem-solving skills in a dynamic environment
Highly proactive and ability to execute projects from start to finish
High interpersonal and written communication skills
Strong organization and planning skills
Proficiency in MS Office
High level of written and verbal English
Proven office operational or administrative experience
Ability to work in a fast-paced, high-pressure environment
Excellent time management skills and ability to multi-task and prioritize work
Will go above and beyond with a positive attitude, patience and love for people
Attention to detail and problem-solving skills in a dynamic environment
Highly proactive and ability to execute projects from start to finish
High interpersonal and written communication skills
Strong organization and planning skills
Proficiency in MS Office
High level of written and verbal English
This position is open to all candidates.
