Responsibilities:
Proactively manage and prioritize complex and constantly changing calendars, resulting in the MSTIC Director being enabled to stay focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings.
Partner closely with the MSTIC Executive Office, Leadership Team, and other key business stakeholders to ensure strategic time management for the MSTIC Director.
Work with the MSTIC Executive Assistant to the CVP on aligning Leadership Rhythms, Customer and Partner engagements with the calendar and ensure tight coordination of commitments.
Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols; meet the travel requirements of the MSTIC Director and traveling team; and partner in planning meetings and logistics.
Manage and maintain team aliases for the MSTIC organization partnering across the DSR admin community.
Work with the MSTIC Executive Office team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed.
Prepare, approve, and process business expenses for the MSTIC Director.
Plan and manage oversight of the morale budget, spend, and events in partnership with the MSTIC CVP's Executive Office.
Help support the broader DSR admin team, assist in providing coaching and mentoring to other FTE or vendor admins as needed.
Support business and team events, including but not limited to; global offsites, morale events and corporate events.
Qualifications:
5+ years of experience supporting an executive in a fast paced and complex environment, understanding the executives needs, and making appropriate decisions and requests on behalf of the executive.
Experience partnering with business leadership and other executive administrators.
Supported a global team, with remote employees, dealing with ambiguity in a timely manner.
Expert user of our productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.
Additional Qualifications:
Experience in successfully partnering with Chief of Staff and business management teams, as well as multiple EAs and administrators.
Ability to work independently while being proactive and changing direction in response to an agile work environment.
Demonstrate drive and initiative to identify, solve, and follow-through on problems and to achieve results in a timely fashion with a high degree of accuracy and professionalism.
Ability to excel in an ambiguous environment and reprioritize to align with business objectives.
Strong attention to detail and ability to execute efficiently and effectively.
Outstanding written and verbal communication skills.
