Required Executive Personal Assistant
What the Role Includes:
Sole ownership of the CEOs calendar – managing and prioritizing the CEOs calendar while considering all relevant factors, including priorities, meeting participants, locations, time zones, travel time, and the changing business needs.
Board meeting coordination and execution – full ownership of Board meeting logistics, including working with Board members and key stakeholders, scheduling, invitations, logistics, and all related arrangements.
Travel management – managing the CEOs business travel, including flights, hotels, transportation, and related logistics, while ensuring everything is aligned with his schedule and needs.
Leadership Team meeting management – responsibility for coordinating Leadership Team meetings and ensuring the calendar is structured and managed effectively around the teams priorities.
Supporting the CEOs personal needs – assisting with personal and logistical needs to ensure the CEO can operate smoothly and remain focused on his day-to-day responsibilities and business priorities.
Internal and external coordination – working closely with leadership team members, employees, Board members, investors, partners, and other external stakeholders to ensure smooth and effective communication and coordination.
C-Level support – support C-level executives with calendar management and meeting coordination as needed. Assist with international business travel arrangements and related logistics.
What the Role Includes:
Sole ownership of the CEOs calendar – managing and prioritizing the CEOs calendar while considering all relevant factors, including priorities, meeting participants, locations, time zones, travel time, and the changing business needs.
Board meeting coordination and execution – full ownership of Board meeting logistics, including working with Board members and key stakeholders, scheduling, invitations, logistics, and all related arrangements.
Travel management – managing the CEOs business travel, including flights, hotels, transportation, and related logistics, while ensuring everything is aligned with his schedule and needs.
Leadership Team meeting management – responsibility for coordinating Leadership Team meetings and ensuring the calendar is structured and managed effectively around the teams priorities.
Supporting the CEOs personal needs – assisting with personal and logistical needs to ensure the CEO can operate smoothly and remain focused on his day-to-day responsibilities and business priorities.
Internal and external coordination – working closely with leadership team members, employees, Board members, investors, partners, and other external stakeholders to ensure smooth and effective communication and coordination.
C-Level support – support C-level executives with calendar management and meeting coordination as needed. Assist with international business travel arrangements and related logistics.
Requirements:
What It Takes to Succeed in the Role:
Ability to manage multiple priorities simultaneously while maintaining structure, organization, and a clear sense of priorities.
Proactive thinking and the ability to anticipate challenges – identifying potential issues, conflicts, or needs ahead of time and bringing solutions before they become problems.
Ability to act as a gatekeeper of the CEOs time while maintaining healthy, positive, and effective working relationships with the Leadership Team and other stakeholders.
Strong technological and AI orientation – comfortable using both simple and advanced AI tools to improve daily workflows, automate processes, organize information, and work more efficiently.
Discretion and confidentiality – ability to work with highly sensitive and confidential personal and business information with a high level of trust and professionalism.
Ownership and independence – taking full responsibility for areas of work, driving tasks forward, and knowing when to act independently rather than waiting for direction.
Strong interpersonal and communication skills – ability to work effectively with a wide range of people and personalities, manage complex relationships, and maintain clear, professional, and positive communication.
Role Requirements:
4+ years supporting a CEO, Founder, or C-suite executive directly (as a PA, EA, or similar role), ideally in a fast-paced tech/startup environment.
Proven experience coordinating with Board members, investors, or other external senior stakeholders.
Demonstrated experience supporting or coordinating with multiple senior stakeholders simultaneously.
Experience managing complex business travel and logistics end-to-end.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace; comfortable picking up new tools (Slack, Trello, AI tools) quickly.
Excellent verbal and written communication in both Hebrew and English.
What It Takes to Succeed in the Role:
Ability to manage multiple priorities simultaneously while maintaining structure, organization, and a clear sense of priorities.
Proactive thinking and the ability to anticipate challenges – identifying potential issues, conflicts, or needs ahead of time and bringing solutions before they become problems.
Ability to act as a gatekeeper of the CEOs time while maintaining healthy, positive, and effective working relationships with the Leadership Team and other stakeholders.
Strong technological and AI orientation – comfortable using both simple and advanced AI tools to improve daily workflows, automate processes, organize information, and work more efficiently.
Discretion and confidentiality – ability to work with highly sensitive and confidential personal and business information with a high level of trust and professionalism.
Ownership and independence – taking full responsibility for areas of work, driving tasks forward, and knowing when to act independently rather than waiting for direction.
Strong interpersonal and communication skills – ability to work effectively with a wide range of people and personalities, manage complex relationships, and maintain clear, professional, and positive communication.
Role Requirements:
4+ years supporting a CEO, Founder, or C-suite executive directly (as a PA, EA, or similar role), ideally in a fast-paced tech/startup environment.
Proven experience coordinating with Board members, investors, or other external senior stakeholders.
Demonstrated experience supporting or coordinating with multiple senior stakeholders simultaneously.
Experience managing complex business travel and logistics end-to-end.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace; comfortable picking up new tools (Slack, Trello, AI tools) quickly.
Excellent verbal and written communication in both Hebrew and English.
This position is open to all candidates.
