We are looking for an experienced, multitasking, Office Manager to join our Admin/Ops team. This is a full-time, work-from-office position. The Admin/Ops team is responsible for ensuring the smooth running of the office and helping to improve company procedures and day-to-day operations. In this role, you will act as a central pillar for our global branches and management, overseeing facilities, coordinating with external vendors, and organizing team gatherings. While you are not a receptionist, you will frequently serve as our companys first point of contact for customers, suppliers, service providers, and potential hires.
Responsibilities
Company Culture & Events: Collaborating closely with the HR team to plan, organize, and execute vibrant team gatherings, company-wide events, and happy hours as requested, cultivating a connected and positive workplace culture.
Onboarding & Offboarding Lifecycle: Take full ownership of the end-to-end onboarding experience for new hires, ensuring a welcoming and seamless integration into the company. Manage and coordinate the employee offboarding process with professionalism and care.
Facilities & Operations: Organize office layout, manage food/refreshment services, and oversee day-to-day office functions.
Expansion & Projects: Support office construction, renovation, and relocation projects. Source new office locations both within and outside of Israel, collaborating closely with our global teams.
Safety & Compliance: Manage office health, safety, and security procedures and facility Standards.
Vendor Management: Liaise with facility vendors (cleaning, catering, maintenance, security) and create Purchase Orders (POs) in close coordination with finance, procurement, and IT teams.
Inventory & Admin: Order, track, and manage office equipment, stationery, and supplies. Address daily administrative requests such as equipment requisitions and scheduling.
Travel Support: Provide ad-hoc assistance and backup support for arranging transportation, accommodation, and logistics for traveling staff and incoming visitors when needed.
Executive Support: Provide general administrative support to employees, HR, and management, and assist the Director of Global Operations as required.
Responsibilities
Company Culture & Events: Collaborating closely with the HR team to plan, organize, and execute vibrant team gatherings, company-wide events, and happy hours as requested, cultivating a connected and positive workplace culture.
Onboarding & Offboarding Lifecycle: Take full ownership of the end-to-end onboarding experience for new hires, ensuring a welcoming and seamless integration into the company. Manage and coordinate the employee offboarding process with professionalism and care.
Facilities & Operations: Organize office layout, manage food/refreshment services, and oversee day-to-day office functions.
Expansion & Projects: Support office construction, renovation, and relocation projects. Source new office locations both within and outside of Israel, collaborating closely with our global teams.
Safety & Compliance: Manage office health, safety, and security procedures and facility Standards.
Vendor Management: Liaise with facility vendors (cleaning, catering, maintenance, security) and create Purchase Orders (POs) in close coordination with finance, procurement, and IT teams.
Inventory & Admin: Order, track, and manage office equipment, stationery, and supplies. Address daily administrative requests such as equipment requisitions and scheduling.
Travel Support: Provide ad-hoc assistance and backup support for arranging transportation, accommodation, and logistics for traveling staff and incoming visitors when needed.
Executive Support: Provide general administrative support to employees, HR, and management, and assist the Director of Global Operations as required.
Requirements:
Experience: 5+ years of experience in a similar role within a fast-growth, global high-tech company.
Facilities Expertise: 5+ years of experience in facilities management, including direct involvement in office renovations and transitions.
Communication Skills: Advanced, professional proficiency in English (both written and spoken) with a pleasant, friendly attitude and strong active listening skills.
Execution & Adaptability: Exceptional organizational and planning skills. Proven ability to learn quickly, multi-task, prioritize a heavy workload, and track concurrent assignments to completion in a fast-paced environment.
Independence & Ownership: Ability to work independently, take full ownership of tasks, and make sound decisions under pressure.
Collaboration: A dedicated team player who can collaborate effectively with colleagues and managers remotely across global time zones.
Problem Solving: Detail-oriented with a creative mindset geared toward improving operational processes and procedures.
Flexibility: Willingness to work after regular business hours or adjust your schedule as operational needs arise.
Technical Skills: Proficiency in Microsoft Office and Google Workspace. Experience with NetSuite and Shapes applications are a distinct advantage.
Experience: 5+ years of experience in a similar role within a fast-growth, global high-tech company.
Facilities Expertise: 5+ years of experience in facilities management, including direct involvement in office renovations and transitions.
Communication Skills: Advanced, professional proficiency in English (both written and spoken) with a pleasant, friendly attitude and strong active listening skills.
Execution & Adaptability: Exceptional organizational and planning skills. Proven ability to learn quickly, multi-task, prioritize a heavy workload, and track concurrent assignments to completion in a fast-paced environment.
Independence & Ownership: Ability to work independently, take full ownership of tasks, and make sound decisions under pressure.
Collaboration: A dedicated team player who can collaborate effectively with colleagues and managers remotely across global time zones.
Problem Solving: Detail-oriented with a creative mindset geared toward improving operational processes and procedures.
Flexibility: Willingness to work after regular business hours or adjust your schedule as operational needs arise.
Technical Skills: Proficiency in Microsoft Office and Google Workspace. Experience with NetSuite and Shapes applications are a distinct advantage.
This position is open to all candidates.
