Vacancy Notice – Secretary in the Finance, Contracts and Audit Section.
We are:
The company is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the company is represented through 145 diplomatic representations, known also as our company Delegations, which have a similar function to those of an embassy.
The company Delegation to the State of Israel in Tel Aviv works in close coordination with the Embassies and Consulates of the 27 company Member States. We are a fully-fledged diplomatic mission and represent the company in dealings with the Israeli government in areas that are part of the company's remit.::
We offer:
A two-year contract extendable (up to seven years) for the post of Secretary (Local Agent Group 3) in the Finance, Contracts and Audit Section. The team consists of three colleagues.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs. The successful candidate will serve under the direct supervision of the Head of Finance, Contracts and Audit Section.
The Secretary will provide daily administrative and organizational support to the Finance, Contracts, and Audit Section, as well as general administrative assistance to the Cooperation Section. These sections collaborate closely to ensure the effective implementation of our company funded cooperation programmes.
The vacancy is an opportunity for a motivated and proactive candidate to integrate into a very interesting and stimulating environment. The ideal candidate should be well organized, service oriented, flexible, and able to work under tight deadlines and pressure. Additionally, the position requires a resourceful team player who demonstrates a strong ability to exercise confidentiality and professionalism at all times. The candidate must have good drafting and communication skills in English and Hebrew. The candidate will be required to quickly attain competency with the company's procedures and IT tools.
Following main tasks and duties are currently required:
Provide secretarial support and ensure the effective administrative functioning of the section in line with internal procedures and workflows.
Manage the timely registration and filing of various documents, including invoices, reports, letters, etc.
Organize meetings, field visits, and financial and operational on-the-spot checks.
Assist in the preparation and processing of contracts, amendments, and related documents.
Provide secretarial support to evaluation committees for procurement procedures and calls for proposals.
תאריך הגשת המועמדות: 16.02.2026 13:00.
We are:
The company is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the company is represented through 145 diplomatic representations, known also as our company Delegations, which have a similar function to those of an embassy.
The company Delegation to the State of Israel in Tel Aviv works in close coordination with the Embassies and Consulates of the 27 company Member States. We are a fully-fledged diplomatic mission and represent the company in dealings with the Israeli government in areas that are part of the company's remit.::
We offer:
A two-year contract extendable (up to seven years) for the post of Secretary (Local Agent Group 3) in the Finance, Contracts and Audit Section. The team consists of three colleagues.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs. The successful candidate will serve under the direct supervision of the Head of Finance, Contracts and Audit Section.
The Secretary will provide daily administrative and organizational support to the Finance, Contracts, and Audit Section, as well as general administrative assistance to the Cooperation Section. These sections collaborate closely to ensure the effective implementation of our company funded cooperation programmes.
The vacancy is an opportunity for a motivated and proactive candidate to integrate into a very interesting and stimulating environment. The ideal candidate should be well organized, service oriented, flexible, and able to work under tight deadlines and pressure. Additionally, the position requires a resourceful team player who demonstrates a strong ability to exercise confidentiality and professionalism at all times. The candidate must have good drafting and communication skills in English and Hebrew. The candidate will be required to quickly attain competency with the company's procedures and IT tools.
Following main tasks and duties are currently required:
Provide secretarial support and ensure the effective administrative functioning of the section in line with internal procedures and workflows.
Manage the timely registration and filing of various documents, including invoices, reports, letters, etc.
Organize meetings, field visits, and financial and operational on-the-spot checks.
Assist in the preparation and processing of contracts, amendments, and related documents.
Provide secretarial support to evaluation committees for procurement procedures and calls for proposals.
תאריך הגשת המועמדות: 16.02.2026 13:00.
Requirements:
Minimum requirements / eligibility criteria (necessary for the application to be considered)
Completed second level education;
Minimum of two (2) years of experienceperforming the above mentioned tasks;
Fluent in Hebrew and English (speaking, reading, writing);
An Israeli citizenship or a valid work permit for Israel;
Strong computer literacy, with excellent knowledge of Excel.
Assets / selection criteria (basis for awarding points to select the best applicant)
Knowledge of Arabic language and/or other European Union languages;
Experience in international organizations, diplomatic entities;
Knowledge and/or experience in finance or accounting;
Familiarity with EU rules and procedures;
Self-starter, motivated, ability to work alone and/or in a team, respecting deadlines, ability to deal with stress situations, high degree of responsibility and discretion in handling financial files, readiness to help and/or replace colleagues for a variety of tasks in the section, Good oral and written communication skills, drafting ability, quick problem solving and solution orientation.
Minimum requirements / eligibility criteria (necessary for the application to be considered)
Completed second level education;
Minimum of two (2) years of experienceperforming the above mentioned tasks;
Fluent in Hebrew and English (speaking, reading, writing);
An Israeli citizenship or a valid work permit for Israel;
Strong computer literacy, with excellent knowledge of Excel.
Assets / selection criteria (basis for awarding points to select the best applicant)
Knowledge of Arabic language and/or other European Union languages;
Experience in international organizations, diplomatic entities;
Knowledge and/or experience in finance or accounting;
Familiarity with EU rules and procedures;
Self-starter, motivated, ability to work alone and/or in a team, respecting deadlines, ability to deal with stress situations, high degree of responsibility and discretion in handling financial files, readiness to help and/or replace colleagues for a variety of tasks in the section, Good oral and written communication skills, drafting ability, quick problem solving and solution orientation.
This position is open to all candidates.
