The opportunity
The Sr Executive Assistant reports directly to the Senior Vice President US Generics. This role provides critical administrative and project-related support to the US Generics Leadership Team, who have the responsibility for driving the US Generics Business Unit’s results. In addition to providing customary administrative support, which includes managing calendars, booking travel, preparing expense reports, and managing time-keeping systems, the Sr Executive Assistant will participate in and design critical business workflows. Those workflows include but are not limited to developing and monitoring third party statements of work and planning and aligning the execution of critical US Generics activities. Work is primarily achieved by individual or through project teams by working under close/general supervision.
The Executive Assistant must be comfortable working in a fast-paced and continuously changing organization that requires all employees to adapt quickly to new demands and tasks that arise in the moment. The ideal individual will have the ability to work independently on projects, from conception to completion, and must be able to professionally work under pressure to handle a wide variety of tasks or activities by multitasking and prioritizing.
Location: This is a hybrid role (3 days/week in office) based in our Parsippany, NJ office
How you’ll spend your day
All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments.
Cross collaboration with US Generics Leadership Team members and with project coordinators and senior administrative assistants supporting the US Leadership Team
Responsible for maintaining processes and coordinating essential workflows that lead to the efficient and effective operations of the functional groups reporting into the SVP US Generics.
Creation of US Generics operational meeting agendas and action items tracking
Coordinating off-site leadership strategy meetings
Coordinating calendar, timing, and distribution of US Generics communications
Manage project coordination of vendor work order management with Procurement and US Generics team
Responsible for preparing expense reports and supporting travel bookings for members of the US Generics Leadership Team members, as required
Responsible for supporting the preparation of and managing the Leadership Team annual calendar
Work with Facilities Management, IT, and Human Resources to help ensure that new employees are brought on-board the organization in a smooth, efficient manner
