As a fast-paced startup in a significant growth phase, we need a highly organized and proactive professional who can ensure our office runs smoothly while also fostering a welcoming and engaging atmosphere for our employees. If youre a multitasker with a can-do attitude and enjoy working in a dynamic environment, we want to hear from you!
Responsibility
Office Management: Oversee daily office operations, ensuring our workspace is clean, organized, and fully functional including managing IT , office equipment and keeping our kitchen well-stocked (because who doesn’t love snacks?).
Administrative Wizard: Handle the nitty-gritty details like travel arrangements, manage the office budget and purchase order processes, track expenses, scan invoices, place orders, pay bills, and ensure that all financial guidelines are adhered to.
Onboarding Assistance: Support the HR team by assisting in the onboarding process of new employees, making sure they feel welcome and have everything they need.
Employee Experience & Events: Planning and executing various HR activities, including employee experience programs, gift-giving, happy hours, holiday celebrations, and company events that keep our team engaged and motivated. Whether it’s organizing a surprise breakfast or planning a company-wide hackathon, your creativity will be key!
Effective Communication: Serve as the point of contact for employee inquiries, addressing questions and concerns promptly and professionally.
Vendor Relations: Build and maintain strong relationships with vendors, negotiate contracts, and manage vendor relations to ensure we receive top-quality services.
Innovative Problem-Solving: Bring your creativity, ambition, and innovative thinking to tackle office management challenges and improve processes.
Energetic Approach: A fun, energetic, and people-oriented attitude that brings positivity to the workplace and inspires those around you.
Experience: 2+ years of experience in office administration, operations coordination, or a related field, with a strong emphasis on organizational skills and being great with people.
Organizational Skills: Exceptional organizational and multitasking abilities, with the capacity to prioritize and manage multiple responsibilities effectively.
Detail-Oriented: Responsible, organized, and laser-focused on the details that make a big difference.
Language Proficiency: English skills, both written and spoken, are a must.
And, most importantly: A big Heart!, a sense of Ownership in everything you do, the Grit to tackle challenges head-on and passion for creating Exponential Value for the team and our client.
