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The opportunity
The Senior Executive Assistant performs a variety of highly complex administrative duties and supports the Executive Vice President, Global Business Development with overall organization support. This support includes, but is not limited to: scheduling and calendar management, handling mail, expense reporting, phone support, travel planning, preparing presentations, etc. in an efficient and organized manner while meeting deadlines. The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems. Occasional travel may be required. Position may require regular on-call availability nights and weekends via email and phone for scheduling, travel, and other matters as may be needed. 
How you’ll spend your day
Administrative support to include fielding and screening phone calls, scheduling, and calendar management, handling mail, filing, ordering supplies, travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations.
Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
Manage calendars and assist in meeting schedule constraints.
Manage confidential information flow within the organization, exercising a high level of discretion.
Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
Prepare and review materials and correspondence for meetings and/or events, developing agendas, compiling reports, creating meeting minutes and presentations.
Organize paperwork and files in a way that is easily retrievable.
Maintain effective relationships with internal and external contacts.
Maintain and update record and electronic files as needed.
Additional tasks and projects as requested.