Responsibilities
Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events, including scheduling f2f and virtual meetings with multiple internal & external participants and booking conference rooms
Organize complex calendars and schedules, resolving any scheduling issues
Arrange travel and accommodations for the department. Prepare expense reports
Support budget management and control, inc. purchase orders
Coordinate and prepare internal reports within the department and to management
Prepare presentations Welcome guests from abroad arriving to CLO office
Lead and coordinate various projects within the department and with others
Arrange and coordinate all departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)
At least 3 years of Experience in office administration of senior management
Excellent level of English written and spoken
Proficient in Microsoft Office – Outlook, Word, PPT
Academic degree
High attention to details and problem-solving orientation
Fast learning skills
Excellent communication skills written and spoken
Service orientation and "can do" attitude
Strong ability to multitask and prioritize and the ability to function well in a high-paced environment.
Availability to full time position
Outstanding organizational skills
Excellent ability to work with multiple interfaces
Agility skills and ability to adopt to changes
High standard of ethics
