A Day In The Life Of An Administrator
To provide Administration support to the local HR team based at Runcorn. This will include the collating and presenting of data, providing the initial first contact for HR queries, updating and management of documents and document sites, management of site inductions, offering support to HR projects as appropriate.
Key Responsibilities:
• Provide admin support to the HR team on site
• Provide reports as needed, manipulating data with respect to pivot tables, V look ups etc. (deep understanding of Excel)
• Be responsible for the gathering of sickness data on a monthly basis and the provision of the reporting of it, ensuring that fit notes are provided and return to work documents are completed and stored correctly
• Complete all HR letters and documentation
• Attend and take minutes at investigation, grievance and disciplinary meetings
• Be responsible for the job descriptions on site and the Sharepoint
• Manage the administration of the inductions on site, working with line managers and the recruitment team
• Manage the attendance sheet for the departments on site ensuring that it matches the data on Employee Central
• Administer any changes needed on Employee Central including secondments, shift changes, changes in hours, leavers, starters etc.
• Establish a good working relationship with AskHR, working closely with them to resolve issues
• Manage all trackers set up, ie ER cases, leavers, Performance improvement plans etc.
• Manage and co-ordinate meeting/training logistics
• Assist with project management during key site projects and initiatives
• Any other HR related admin duties as and when required
Who Are We Looking For?
Do you have?
• High level planning & organising skills
• Ability to use own initiative and to work effectively with peers and management to positively impact performance of the site
• Skill of identifying and understanding their stakeholders needs and focusing on meeting those needs, ensuring both satisfaction and a continuing business relationship
• High level of attention to detail
• Ability to work in a fact paced environment
• Understanding and respect of confidentiality and compliance
• CIPD qualification (level 3 minimum, ideally level 5) – preferred, but not essential
Are you?
• Computer-literate – strong command of Microsoft Office programmes (for the needs of reporting and the use of spreadsheets)
• Excellent in using Excel (advanced user)
• Flexible and able to work under pressure and deadlines
• Working on own initiative with minimum supervision
• Good communicator using multiple media formats
• Previously experienced in administration
